J Eddis Linton Awards 2016 Winners

Announced at the 2016 RIMPA Gala Awards Dinner held in Perth on 12 September were the following J Eddis Linton Award Winners:

Student of the Year :  sponsored by Records Solutions

Recognises students who have completed their studies and achieved excellence in the preceeding year:

Shortlisted nominations:

  • Susan Conyard
  • Nicole Mathison
  • David Tredinnick
Winner:           Nicole Mathison

Nicole was not available to collect her award from Keith Davis, Records Soutions

 

Innovation : sponsored by Information Proficiency / Sigma Data

 Alex White, Information Proficiency (left) presented the award to Natalie Maher (centre)


Alex White, Information Proficiency (left) presented the award to Natalie Maher (centre)

Recognises leadership through the practical application of innovative solutions for new and existing market needs resulting in a commercial, environmental and/or social benefit.

Shortlisted nominations:

  • National Blood Authority
  • North Australian Aboriginal Family Legal Service
  • WA Dept of Fire and Emergency Services
  • Wannon Water
Winner:       North Australian Aboriginal Family Legal Service

North Australian Aboriginal Family Legal Services collaborated with Ellyard Enterprises to implement the M-Files system across their organisation.  The project adapted an existing concept to the needs of our unique service, delivered to remote communities throughout the Top End of the Northern Territory.

North Australian Aboriginal Family Legal Services staff had previously been required to carry suitcases loaded with hard copies of confidential client files to communities.  Now work is carried out via an iPad and all their work is tracked, they have estimated that implementing M-Files has resulted in 15-20% in improved efficiencies in office processes. The biggest efficiency savings have been in the reduction of duplicate and/or out of date versions of documents. In some instances, physical client files might travel with staff members for up to a week. Now, those same files are electronic and available for anyone to access and they are automatically updated in the central system when new information is added.

 

Business Benefit : sponsored by Information Proficiency / Sigma Data

Dani Wickman received the award from Lisa Read White, Information Proficiency

Dani Wickman received the award from Lisa Read White, Information Proficiency

Recognises individuals and organisations that have achieved outstanding success for business improvement.

Shortlisted nominations:

  • Logan City Council
  • National Blood Authority
  • Queensland Museum
  • Territory Records Office and ACT Cabinet Office
  • Victorian Water Industry Information Management Special Interest Group
  • University of the Sunshine Coast
  • WA Dept of Fire and Emergency Services
  • Wannon Water
Winner:     Territory Records Office and ACT Cabinet Office – ACT Government Digital Cabinet Transformation Project

The existing ACT Cabinet process was partially electronic, using an Access database to track workflows, but relying on manual processes and disjointed systems to move documents between users on a need-to-know basis.

The ACT Government’s Digital Cabinet transformation project aimed to improve

  • consultation between agencies in the ACT Public Service in the development of Cabinet submissions
  • security, to protect the confidentiality and collective decision-making of the Cabinet
  • efficiency by supporting timely, fully developed information-sharing facilitated by more efficient processes.

Following a consultation phase a new RM system was implemented with an emphasis on change management and user engagement the overall project benefits included:

  • Improved information governance
  • Increased organisational effectiveness
  • Improved information sharing and decision support

  

Implementation  : sponsored by FYB

Sponsor Chris Alday, FYB with Lyvern Slender and Debbie Prout (RIMPA Chair)

Sponsor Chris Alday, FYB with Lyvern Slender and Debbie Prout (RIMPA Chair)

Recognises individuals and organisations that have achieved outstanding results through excellence in implementation of a project

Shortlisted nominations:

  • Air Mobility Group (RAAF – Dept of Defence)
  • National Blood Authority
  • WA Dept of Fire and Emergency Services
Winner:     Air Mobility Group

The Air Mobility Group is one of the largest Force Element Groups in the Royal Australian Air Force, consisting of approximately 1400 active, deployed and reserve personnel. Air Mobility Group’s 13 Units/Squadrons operate six aircraft types from four RAAF locations (Amberley, Canberra, Richmond, Townsville), delivering personnel, cargo and equipment wherever it is needed globally for Defence operations and humanitarian assistance, 24 hours a day, every day of the year. Aircrew personnel make up one third of Air Mobility Group staff and have hands on responsibility for the movement of over 80000 tonnes, and mid- air transfer of over 60 million pounds of fuel, each year.

Over 2015/16, the Department of Defence’s Air Mobility Group completed a project that transitioned its staff to managing Flying Service Records for all Aircrew personnel (including Pilots, Air Combat Officers, Loadmasters and Crew Attendants) solely via digital means. The digitisation of over 135,000 legacy paper records was championed by the Senior Executive in recognition of this project concurrently eliminating any existing duplications, identifying any missing records, and freeing aircrew of the need to be personally responsible for moving the physical file when they change Units. This project has been a successful exemplary step within the Department, highlighting the relative ease of managing ‐ and the benefits of completing ‐ additional digitisation projects to further eliminate legacy paper records.

 

 

Collaboration :  sponsored by EzeScan

 Alison Toohey, Ann Goode and award sponsor Mike Kirkby, EzeScan

Alison Toohey, Ann Goode and award sponsor Mike Kirkby, EzeScan

Recognises an exemplary skills development collaboration between a department, employer or industry body and, at least, one other stakeholder (including vendors and consultant).

Shortlisted nominations:

  • National Blood Authority
  • North Australian Aboriginal Family Legal Service
  • Queensland Universities (Griffith University, Queensland University of Technology, University of Queensland, University of Sunshine Coast)
  • Victorian Water Industry Information Management Special Interest Group
  • WA Dept of Fire and Emergency Services
  • Wannon Water
Winner:     Victorian Water Industry Information Management Special Interest Group

After creating a Water Industry Information Management SIG, the SIG executive group, comprising Wannon Water, Goulburn Valley Water, Melbourne Water, and Central Highlands Water then connected with all Information Management colleagues from each of Victoria’s 19 Water Corporations and 10 Catchment Management Authorities. The first meeting of the IM SIG was held in October 2014 at Melbourne Water.

As a group they believe they can collaborate to help each other develop their business’ Records and Information Management (RIM) capabilities and as such assist to build compliance with the PROV Recordkeeping Standards.

Their charter ensures strong ties to RIMPA and outlines their intention for ongoing benefits to the Victorian Water Industry by:

  • Providing a forum for interaction around strategic and operational records and information management issues.
  • Providing value to Information Management SIG members through continuing professional development.
  • Sharing information, learning from each other’s experiences to allow us to identify and adopt best practice RIM for the Water industry.
  • Fostering further networking and communications between water industry agencies.

 

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