Author Guidelines for iRMA

The Information and Records Management Annual (iRMA) is an academic, refereed publication. It is not a trade magazine. As such, all statements or assertions made by the author must be backed up with credible sources. This means that within the text the credible sources should be cited within endnotes (see previous editions of iRMA for examples of this).

If papers are not received in the correct format outlined below, they will be returned to the author for amendment before being sent out for refereeing.  This will extend the process and the paper may miss the deadlines set below for the 2010 edition of iRMA.


  • While papers for iRMA 2010 may be on any recordkeeping topic, this edition would like to explore the many ways recordkeeping relates to and complements the business of an organisation. For further details see the Call for Papers.
  • Abstracts of proposed papers should be approximately 300 words in length.
  • Please submit in MS WORD format, 11 point Ariel font, double spaced (no PDFs).
  • Abstracts will be accepted until 31 August 2010.  Early submission of abstracts allows more time for authors to write their full paper. It also allows greater time for revisions after the referee process.
  • It will not be possible to extend this deadline. Early submissions will be gratefully accepted.
  • Please send abstracts to the editor at the email address below.

Written Papers

  • Papers should be between 3,000 and 8,000 words in length.
  • Papers should be submitted in MS WORD format, 11 point Ariel font, double spaced.
  • Do not use any special formatting techniques as all papers will be formatted in a consistent style for publication. Please use endnotes for referencing. Endnotes are inserted using MS Word in a similar manner to footnotes. Please use Arabic numerals to number your endnotes. Note that the MS Word default numbering for endnotes is Roman, not Arabic.Please use APA (Publication Manual of the American Psychological Association) as your referencing style. Examples of this style may be found at:
  • Papers must be submitted by 30 October 2010.

Biographical note

If your paper is accepted for publication you will be asked to submit a biographical note.  You will need to include:

  • Name without post-nominals and affiliation without address.
  • A biography of 100-150 words in MS WORD format, 11point Ariel font. This should include qualifications and a career synopsis.
  • A recent colour image, head and shoulders as a JPEG.

Editor: Janine Douglas

Download Guidelines

Peer Review/Referee Process

The referee process is the review of scholarly papers by professional peers such as other scholars, researchers, consultants, etc. in the field. This process confers on the paper and its author, a higher level of academic standing than an un-refereed paper.

The referee process is also aimed at ensuring that a publication is reflective of the peer community, rather than popular opinion or an editor’s personal preferences or knowledge.

  • An appropriate core Editorial Board will be selected for iRMA. Additional reviewers will be co-opted as required, depending on the focus of the paper. Reviewers make recommendations about whether the editor should accept, reject or ask for revision of the paper. Revision is the most common outcome, with 80% of papers being returned to the author for revision.
  • The review process will be anonymous (blind) to ensure that reviewers are neither ‘for nor against’ the author.  Likewise, it is usual that reviewers remain anonymous to the author. However, the contribution and effort of all reviewers will be acknowledged in the publication.
  • The final decision remains the responsibility of the editor. Although the editor will normally trust the recommendations of the reviewers, an author may mount an argument against reviewer’s comments.